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WE ALL RUN CALL CENTERS

CUSTOMER SERVICE ISSUES

To some extent most businesses function as customer service call centers. Where else will customers go for service when face-to-face contact is not feasible?

The success or failure of customer service delivery in any size organization depends on people. All of the information technology and all of the rigorous procedures in the world cannot convince callers that someone genuinely cares about their issues and concerns.

Statistics concerning customers who change from established business relationships to new ones are startling. 67% of customers who started new business relationships report that they were “satisfied” with their old ones. 85% of all “satisfied” customers indicate that they would be willing to try a new supplier. Why would satisfied customers leave?  

In a majority of cases it is because at least once, they have experienced poor customer service. As businesses grow and customer bases expand, we face constant erosion in the personal relationships that form the foundation for customer loyalty.

Where the business has grown to the point of instituting a call center, the chances are minimal that any customer will speak to the same representative more than once in the lifetime of the business relationship.

Given the trend toward facelessness, the only real hope of conveying trust, empathy, courtesy and concern for the needs of customers lies in finding employees who consistently exhibit those characteristics themselves.

Employees must also be able to communicate verbal and numerical concepts effectively with customers. 

 

In addition, they must understand and espouse the company’s customer service philosophy and culture, and deliver services within those parameters. 

To precisely assess these characteristics, Profiles International has developed the Customer Service Perspective™. If your organization depends on a quality level of customer service, begin by hiring individuals who have the “right stuff,” i.e., the traits, skills, and understanding necessary for them to be top performers in your organization’s environment.  

By combining an assessment instrument that incorporates the well-established concept of “job fit” with a tool designed to measure an employee’s alignment with your company’s customer service philosophy, you increase the chances that new employees will deliver the levels of customer service you strive to achieve.

At the same time, existing employees can be assessed and coached to ensure that the entire team is focused on exemplary levels of customer service. You will immediately and dramatically increase in your employees the level of awareness and level of service necessary to reap the benefits of customer loyalty.

SMALL BUSINESS PROPRIETORS REMAIN OPTIMISTIC
Since small businesses create more than 75 percent of the new jobs in our economy, perhaps we should pay more attention to the success of their operations and to the plans and expectations of their owners. The Office of Advocacy has released its regular report, “Quarterly Indicators: The Economy And Small Business.” In the report, proprietors’ income increased at an annualized rate of 14.8 percent during the quarter—more than three times the low rate of inflation. At the same time, the National Federation of Independent Business (NFIB) optimism index sustained record highs.

A recent survey of small business owners in Salt Lake City indicated 81 percent intended to add new employees in their businesses over the next six months.

If small business owners remain optimistic and add the jobs they are now planning, the resultant growth should be positive for the entire economy. More people working in more jobs in more small businesses is an economic formula for success we can all vote for!

CASE STUDY OF THE MONTH—IDENTIFYING GREAT SALESPEOPLE!
A recreational vehicle dealer with a long history of steady growth and success, had positioned itself to take advantage of the explosive growth of the RV market over the past three years. The dealer’s primary challenge: identifying salespeople likely to excel in their three stores. The company’s high visibility and reputation for excellence makes it an employer of choice in its markets. The company has a good applicant flow and it can afford to be selective.

An analysis of the company’s sales data, however, shows it suffers from the pervasive 80-20 rule of sales: their top producers are outselling their bottom producers by over 500 percent!

At the same time, turnover is unacceptably high in the sales force, with many new salespeople failing within six months of hire. In an industry where a dealer may spend over $1,000.00 just to provide the opportunity for a salesperson to spend time with a qualified buyer, the lost opportunity cost at this failure rate is enormous.

To begin the process of improving their selection procedure, a differential study of top and bottom producers was conducted. Salespeople were selected and grouped for inclusion based on total gross profit production during the past calendar year.

Each person selected completed two assessments: the Profile Sales Indicator™ (PSI) and the Profile XT™ (PXT). Two patterns were constructed for each assessment, one using the top three producers, and another for the bottom three. The chart on page three shows the resulting patterns, each plotted on a single chart.

Inspecting the charts, something immediately becomes apparent. The two groups share many similar characteristics. They are nearly identical on the Thinking Style scales. They are similar on the Assertiveness, Manageability, Accommodation, Independence, and Objective Judgment scales. Both groups include the Enterprising and Mechanical interests in their top three selections.

Their differences, however, are apparent in the remainder of the scales. Most striking is the difference in their patterns on the Energy scales on both measures, and the Decisiveness scale on the PXT (red arrows in the charts on page two). The most successful salespeople have very high Energy scales (in the upper 16 percent of the working population), and there is no overlap between the groups. There is a similarly distinct separation between the groups on the Decisiveness scale, with top performers averaging a 10 on decisiveness!

Somewhat less of a contrast, but still a clearly differentiating trend, is visible on the dimensions of Sociability, Attitude, and Occupational Interests (brown arrows on the chart).

Match Scores (to the Top Performer group) were generated for members of both groups on both measures. On the PSI, there was a clear break in the match distribution between those over and those under 80 percent. Average gross profit produced by those over 80 percent was 255 percent of those under 80 percent match.

On the PXT, average match scores of the top half of the participants was 89 percent. Average match for the bottom half was 78 percent. The top half again produced over two-and-a-half times the bottom half’s output.

As the dealership goes forward, these assessments and patterns will become part of the selection process for sales positions. The potential payoffs are enormous. If, by using the assessments in a selection funnel model, the company can select and retain 30 percent more top producers among their new hires, the consequence will be a 732 percent return on their investment — all dollars going straight to bottom-line profit. If they can eliminate their bottom producers, replacing them with middle and top producers equally, gross profit will rise by 21 percent! The annual return on investment would be well over 2,000 percent.

Because turnover may be the result of many factors independent of production (integrity, for example), use of these two measures together with an honesty-integrity prescreener is recommended in the complete selection funnel. If someone has low integrity, or poor work ethic, it is probably not important how well they match the PSI and PXT patterns—they will not last long here.

Profile XT Job Pattern Graph
 
Sales Indicator Job Pattern Graph

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"You don’t drown by falling in water. You only drown if you stay there." 

~ Zig Ziglar

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